Privacy Policy

Waxham Barn Weddings (Norfolk Historic Buildings Trust)

Our website address is:

Privacy Policy

We are committed to safeguarding your privacy. We aim to respect and keep safe any personal data you share with us, or that we receive from other organisations.

This Privacy Policy explains how we collect data, how we store it, what we do with it and how you can see it.

This Policy contains important information about your personal rights to privacy. Please read it carefully to understand how we use your personal data. We may update this Policy from time to time without notice to you.

  1. We collect information about you:

You may give us your personal data when you contact us by email, telephone, in person or in writing, through our website contact us form, our social media pages or through Bridebook and Rock My Wedding.

Your information may be shared with us by others such as people and companies supplying good or services for your wedding.

  1. What information do we collect?

We may collect, store and use the following kinds of personal data:

  • Your name and contact details, including e-mail address, physical address and telephone number.
  • Information about why you are on our database, for example because you have enquired about hiring, or have booked Waxham Barn, or you have asked us to keep your details on file.

Applicable law recognises certain categories of personal information as sensitive and therefore requiring more protection, including health information, ethnicity and political opinions. We DO NOT hold sensitive personal data about you.

  1. How and why we use your personal data?

Personal data, however provided to us, will be used for the purposes specified in this Policy.

We may use your personal information to:

  • Provide you with the services, products or information you have requested
  • Collect payments from you and send statements and/or receipts to you
  • Keep you up to date with any changes you need to be aware of with regard to your booking
  • Send you information about services or products that we provide
  • To comply with Covid19 guidelines and for the purposes of Track and Trace
  1. Data sharing

We may share your data with suppliers of other services for your wedding at Waxham Barn. We will only do this with your consent.

Occasionally we may share your names and contact information with other couples looking for recommendations. We will only do this with your consent.

  1. Security of and access to your personal data

Your information is securely stored and we endeavour to ensure that there are appropriate and proportionate technical and organisational measures to prevent the loss, destruction, misuse, alteration, unauthorised disclosure or of access to your personal information.

  1. Your rights

Where we rely on your consent to use your personal information, you have the right to withdraw that consent at any time.

You have the right to be told how your personal information will be used. This Policy is intended to provide you with a clear and transparent description of how your personal information may be used.

Right of access – you can write to us to ask for confirmation of what information we hold on you and to request a copy of that information. Provided we are satisfied that you are entitled to see the information requested and we have successfully confirmed your identity, we have 30 days to comply.

Right of erasure – you can ask us for your personal information to be deleted from our records.

Right of rectification – if you believe our records of your personal information are inaccurate, you have the right to ask for those records to be updated.

Right to restrict processing – you have the right to ask for processing of your personal data to be restricted if there is disagreement about its accuracy or legitimate usage.

Right to data portability – to the extent required by the General Data Protection Regulations (GDPR) where we are processing your personal information (i) under your consent, (ii) because such processing is necessary for the performance of a contract to which you are party or to take steps at your request prior to entering into a contact or (iii) by automated means, you may ask us to provide it to you.

  1. Lawful processing

We are required to have one or more lawful grounds to process your personal information.

The lawful grounds on which we collect information about you are:

Legitimate Interest

Applicable law allows personal information to be collected and used if it is reasonably necessary for our legitimate activities (as long as its use is fair, balanced and does not unduly impact individuals’ rights).


When you send an enquiry to us through our website contact form you consent to allow us to use your information.

Contractual relationships

When you make a firm booking for Waxham Barn we have a contractual relationship with you.

When we use your personal information, we will consider if it is fair and balanced to do so and if it is within your reasonable expectations. We will balance your rights and our legitimate interests to ensure that we use your personal information in ways that are not unduly intrusive or unfair in other ways.

  1. Data retention

In general, unless still required in connection with the purpose(s) for which it was collected and/or is processed, we remove your personal information from our records six years  after the date it was collected. However, if before that date (i) your personal information is no longer required in connection with such purpose(s), (ii) we are no longer lawfully entitled to process it or (iii) you validly exercise your right of erasure, we will remove it from our records at the relevant time.

  1. Policy amendments

We keep this Privacy Policy under regular review and reserve the right to update from time-to-time by posting an updated version on our website. We recommend that you check this Privacy Policy occasionally to ensure you remain happy with it. We may also notify you of changes to our privacy policy by email.

  1. Updating information
    You can check the personal data we hold about you, and ask us to update it where necessary, by emailing us at
  2. Contact

We are not required by law to have a Data Protection Officer.

Our contact details for any data related issue are:

Waxham Barn Weddings and Events Manager, Monica Parker

Norfolk Historic Buildings Trust Secretary, Stephanie Potts